Hello! 👋🏽

At Factorial we're looking for a Office Manager for our brand-new office at Madrid, to help us boost the company’s growth to the next level. 🦄

Ready to be part of the challenge?🚀

The Role 📜

We are looking for an experienced and proactive Office Manager to lead the setup and day-to-day operations of our brand-new office in Madrid. This is a hands-on role that requires a dynamic and highly organized person who thrives in both front desk management and back office administration. The Office Manager will be responsible for ensuring the smooth functioning of all office-related matters, from facility management to supplier coordination, while providing excellent support to employees.

As this is a new office, there will be many challenges and opportunities to shape processes from scratch. The ideal candidate is a problem-solver, proactive, and resourceful, willing to go the extra mile to ensure an efficient and welcoming office environment. The role is based in Madrid, but you will report directly to the Corporate Services & Events team in Barcelona.

Responsibilities and Tasks:

Office Operations & Facilities Management

Supervise daily office operations, ensuring everything runs smoothly.
Manage and coordinate office maintenance, overseeing facility services, cleaning, and maintenance.
Ensure the office is well-stocked with necessary supplies and oversee inventory management.
Handle incoming and outgoing correspondence, including mail and deliveries.
Ensure compliance with corporate regulations, safety protocols, and local fire codes.

Supplier & Vendor Management

Research and onboard new vendors to provide services aligned with the company's needs (cleaning, catering, office supplies, etc.).
Negotiate contracts and maintain good relationships with service providers.
Monitor expenses, manage budgets, and ensure cost-effective operations.

Front Desk & Administrative Support

Act as the first point of contact for visitors, ensuring a professional and welcoming reception.
Manage meeting room schedules and support internal events and gatherings.
Provide administrative support to different teams as needed.
Develop and maintain office procedures and operational policies.

Employee & Event Support

Ensure all employees have a comfortable and productive office environment.
Support and coordinate the organization of office events, after-works, and company activities.

Requirements:

Native Spanish / Native fluency in Spanish and good level of English (written and spoken).
Proven experience in office management, front desk, or facilities management.
Strong multitasking and prioritization skills.
Problem-solving mindset with a can-do attitude.
Exceptional organizational and communication skills.
Comfortable working independently while staying aligned with the Barcelona team.
Willingness to be physically present in the office every day (this role is not remote).
Availability to work flexible hours, including evenings when needed (events, emergencies, etc.).

PERKs of being part of our team💆

We care about people, and we also offer a lot of benefits for employees:

The opportunity to be part of an exciting new office setup from the ground up.
A dynamic and fast-paced work environment.
A collaborative and supportive team culture.
Competitive salary and benefits package.
High growth, multicultural and friendly environment 🤝🏽
Language classes with Preply Academy 👩🏽‍🏫
Apetit discounts 🍱
Pet Friendly 🐶

Is this you?! Come rock the world with us! 👌

About US 🚀

Factorial is an all-in-one HR Software fast-growing company founded in 2016. Our mission is to help SMEs automate HR workflows, centralize people data and make better business decisions. Currently, serves thousands of customers in over 60 countries all over the world and across industries, it has built a super diverse and multicultural team of over +900 people in Barcelona, Brazil and Mexico offices.🌎

Our Values

We own it: We take responsibility for every project. We make decisions, not excuses.
We learn and teach: We're dedicated to learning something new every day and, above all, share it.
We partner: Every decision is a team decision. We trust each other.
We grow fast: We act fast. We think that the worst mistake is not learning from them.